Uzbekistan Medical Device Registration: Application Form and Power of Attorney Requirements

1. Key takeaways

The first layer of a registration dossier under Resolution No. 738 consists of the application form and the documents evidencing the representative’s authority. The application form must be completed in the format of Annex 2a of Resolution No. 738 (for devices); where submission is made through a representative, a notarized, apostilled, or consularly legalized power of attorney must be attached. Registration Order No. 3888, effective October 8, 2026, adds one precise requirement: where a power of attorney is executed in a language other than Uzbek, Karakalpak, Russian, or English, the accuracy of its Uzbek translation must be notarized. A power of attorney drafted in Chinese therefore must pass through an additional notarization step for its translation. Applicants should also note that under the same resolution the applicant may be the developer, the manufacturer, the registration certificate holder, or a legal entity authorized by power of attorney, so the document chain must be planned around whoever actually signs and submits.

2. Legal basis

3. Expert insights

Insight 1: the legalization chain has three stages, and the order cannot be inverted. A power of attorney drafted in Chinese must pass through, in sequence: first, notarization in the country of origin; second, notarization of the accuracy of the Uzbek translation, as required by Registration Order No. 3888; and third, apostille or consular legalization. Placing the translation notarization after the apostille means the already legalized document must be processed again, which is the most common rework point seen in practice. The reason is mechanical: the apostille certifies the signature on the original-language document, while the translation notarization certifies the translator’s rendering, and the latter must reference the legalized original. Scheduling all three steps in one sequence, with buffer time for each, prevents a restart of the entire chain.

Insight 2: the scope of authority in the power of attorney must cover the full life cycle, not only the submission. The representative’s duties include filing the registration, renewal, and change applications, receiving communications and decisions from the center, and, where necessary, supporting post-market obligations. Under the monitoring regulation approved by Ministerial Order No. 18, the named certificate holder carries safety monitoring and reporting duties, and the power of attorney must cover the corresponding authority. If the document states only that the representative may file a registration application, new powers of attorney will be needed for renewals, changes, and adverse event reporting. Drafting one comprehensive instrument with an adequate validity period is cheaper and safer than issuing several narrow ones.

Insight 3: entity names in the power of attorney must match other documents word for word. The power of attorney should identify the correct legal entity, the signing authority, the scope of devices or products covered, the permitted actions, and the period of validity. Names must be exactly identical across the application form, quality certificates, free sale certificates, and labeling. Inconsistencies, such as mixing an abbreviated trade name with the full registered legal name, or a changed legal address, are among the most frequent defects found during document verification, and they trigger clarification requests that cost weeks.

Insight 4: Registration Order No. 3888 narrows the language rule to four specific languages. Powers of attorney executed in Uzbek, Karakalpak, Russian, or English do not require an additional translation notarization; all other languages, including Chinese, do. The rule also carries a practical hint: if the power of attorney can be reissued in an English version, the translation notarization step can be avoided entirely, though the legal equivalence between the English version and the original instrument should be assessed first, particularly where the original governs liability between the manufacturer and the representative.

4. Practical recommendations

1. Schedule the power of attorney legalization chain strictly in order: domestic notarization, then translation notarization, then apostille or consular legalization.
2. Cover submission, renewal, changes, receipt of decisions, and post-market support in one power of attorney to avoid repeat notarization cycles later in the project.
3. Maintain a corporate name reference table (full name, abbreviations, legal address) and cite it uniformly in the application form, quality certificates, free sale certificates, and labeling.
4. Evaluate reissuing the power of attorney in an English version to eliminate the translation notarization step, after confirming its legal effect against the original instrument.
5. Match the validity period of the power of attorney to the project timeline, leaving margin for renewals and changes so the document does not expire mid-procedure.

5. Verification checklist

• □ The application form has been completed in the Annex 2a format for devices
• □ The power of attorney has been notarized and apostilled or consularly legalized
• □ For a power of attorney in Chinese, the accuracy of the Uzbek translation has been notarized
• □ The authority granted covers submission, renewal, changes, receipt of decisions, and post-market support
• □ Entity names are identical word for word across the power of attorney, application form, quality certificates, free sale certificates, and labeling
• □ The validity period covers the project timeline plus margin for renewals and changes

GRZAN supports manufacturers, importers, and authorized representatives with medical device registration in Uzbekistan, including application forms under Annex 2a, power of attorney drafting and legalization chains, and authorized representative arrangements. For assistance, contact info@grzanglobal.com.

Regulatory information verified as of October 29, 2026.